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Student Government Minutes

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Student Government Association
Constitution

PREAMBLE

We, the students of Burlington County College, in order to form an outline through which the Associated Students of Burlington County College, hereinafter referred to as ASBCC, may register, by means of a representative and democratic governmental organization, its wishes on matters which directly concern it, do hereby establish this, the constitution, of the Student Government Association of Burlington County College, under the authority of the Board of Trustees of Burlington County College. This Constitution and By-Laws shall serve as a guide in helping the ASBCC to promote, within the College, a spirit of harmony among faculty, administration, and student leadership for students’ interest and the general welfare of our College.

ARTICLE I
NAME

Section 1.1 The name of the organization representing the ASBCC shall be the Student Government Association of Burlington County College, hereinafter referred to as SGA.

 

ARTICLE II
STUDENT GOVERNMENT ASSOCIATION

Section 1.1 Purpose - The Student Government Association exists to promote the following:

      1. To consult with and make recommendations to the administration on any matter affecting student welfare.
      2. To aid in bringing about and enhancing the spirit of cooperation among students, faculty, and the administration.
      3. To assist in the development of the college within the authority delegated to the ASBCC.
      4. To assist in promoting understanding between the college and community.
      5. To demonstrate the traits of good citizenship by providing experiences in democratic government.
      6. To instill in the individual student the determination to uphold his/her own honor and that of the college.
      7. To develop high standards of personal conduct within the student body.
      8. To support and finance recognized activities and to promote new ideas and activities.
      9. To inform the student body of the programs of the ASBCC.
      10. To reflect the opinions of the ASBCC.

 

Section 1.2 Membership - The Student Government Association shall include:

      1. The Executive Board
        1.  This board will be elected through a general election of the student body. Elections will be held on the Pemberton and Mt. Laurel campuses as well as Willingboro and Mt. Holly centers. In the event of a tie, the SGA will host a run off election.
      2. The Senators
      3. The Club Representatives
        1.   Each club or organization will provide the SGA with one representative who has at least a GPA of 2.0 and will attend meetings the entire academic year.
        2. Representatives should not be the President of the club or organization.
      4. In the event that the SGA is not functioning as indicated above, the Office of Student Activities may convene a group of five students to act on behalf of the ASBCC.

Section 1.3 Meetings

      1. The SGA shall hold meetings bi-monthly.
      2. Meetings will be held every other Tuesday throughout the course of the semester during the activity period. No club may hold an official meeting during this time. Clubs and organizations not sending a representative after two consecutive meetings will have their budgets frozen.
      3. When the SGA is in normal operation all expenditures of money from the Student Government budget and Campus Activities Board budget will be approved by the SGA.
      4. In the event the SGA is not functioning, the Associate Dean of Student Activities and Campus Programs in conjunction with the Dean of Students or Vice-President of Financial and Administrative Services will be able to approve expenditures from each account.

 

ARTICLE III
Executive Board

Section 1.1 Membership Qualifications

      1. Any credit seeking student who possesses a 2.5 GPA at the time of elections and throughout the term.  The Student Government Advisor will check the GPA of elected officers and senators at the beginning of each semester.

 

Section 1.2 Meetings

      1. Executive Board will meet prior to SGA meetings to set the agenda and plan operations.
      2. Shall meet no less than once a week, when the SGA is in normal operation.

Section 1.3 Powers and Duties - The Executive Board shall have the following powers and duties

      1. PRESIDENT
        1. Shall preside at all meetings of the Executive Board and SGA meetings in an efficient and orderly manner following the Roberts Rules of Order.
        2. Shall supervise the administration and enforcement of the rules of the SGA.
        3. Shall be allowed to vote only to break a tie.
        4. Shall prepare the meeting agenda and submit it to the Secretary.
        5. Shall not hold office in another BCC Chartered Club but may be a participating member.
        6. Shall be able to create ad hoc committees and appoint a committee chair from the Senate.
        7. Shall be able to make an appointment to fill a vacant office, pending a majority confirmation vote of the senate.
        8. Shall submit a report of his or her activities at Executive Board meetings.
        9. Shall be responsible for attending all executive board and regular meetings, unless prior notice is given and is excused by the SGA Advisor.
        10. Must participate in at least twelve (12) events during a semester
      2. EXECUTIVE VICE PRESIDENT:
        1. Shall assist the President of SGA in executive leadership of the SGA.
        2. Shall in the absence of the President, assume all powers and responsibilities of the President.
        3. Shall coordinate all committees approved or appointed by the President.
        4. Shall chair the Finance Committee
        5. Shall attend 1 (one) meeting of each committee per semester.
        6. Shall submit a report of his or her activities at Executive Board meetings.
        7. Shall be responsible for attending all executive board and regular meetings, unless prior    notice is given to, and is excused by, SGA Advisor and President.
        8. Shall participate in at least twelve (12) events during a semester.
      3. VICE PRESIDENT OF STUDENT CONCERNS
        1. Shall chair the Student Concerns Committee.
        2. Shall oversee collection and review of all student concerns.
        3. Shall prepare a report of addressed concerns at least once a semester, and present said report to the Senate.
        4. Shall submit a report of his or her activities at Executive Board meetings.
        5. Shall be responsible for attending all executive board and regular meetings, unless prior    notice is given to, and is excused by, SGA Advisor and President.
        6. Shall participate in at least twelve (12) events during a semester.
      4. VICE PRESIDENT OF COMMUNICATIONS:
        1. Shall post agendas for SGA Meetings.
        2. Shall keep minutes, including attendance, at Executive and SGA Meetings.
        3. Shall make available minutes of SGA meetings within five (5) business days to each member of the Executive Board, Senate, President of the College, Associate Dean of Student Activities and Campus Programs, and other advisors.
        4. Shall post minutes on SGA bulletin board.
        5. Shall be responsible for all official correspondence.
        6. Shall have charge of all official records and papers of Executive Board and SGA.
        7. Shall chair the Service Committee.
        8. Shall submit a report of his or her activities at Executive Board meetings.
        9. Shall be responsible for attending all executive board and regular meetings, unless prior notice is given, and is excused by, the SGA Advisor and President.
        10. Shall participate in at least twelve (12) events during a semester.
      5. VICE PRESIDENT OF STUDENT LIFE:
        1. Shall be responsible for and keep a record of all SGA activities and involvements.
        2. Shall be responsible for all SGA publications, to include a minimal of two newsletters a semester, and recruitment materials.
        3. Shall be responsible for coordinating all SGA bulletin boards.
        4. Shall be responsible for the creation of the digital scrapbook/yearbook for the Executive Board and SGA that year.
        5. Shall be responsible for coordinating with VP of Programming and Club Leaders to ensure we have pictures from all SGA and Club events.
        6. Shall submit a report his or her of activities at Executive Board meetings.
        7. Shall be responsible for attending all executive board and regular meetings, unless prior notice is given, and is excused by, the SGA advisor and president.
        8. Shall participate in at least twelve (12) events during a semester.
      6. VICE PRESIDENT OF PROGRAMMING:
        1. Shall be charged with the duties of maintaining and overseeing activities of the Campus Activities Board.
        2. Shall chair the Campus Activities Board (CAB).
        3. Shall submit yearly budget to SGA by the second Tuesday of March.
        4. Shall submit tentative calendar to CAB for approval before setting any matter into motion. The CAB and the Office of Student Activities must approve all events.
        5. Shall insure that events and related matters are accomplished in timely manner.
        6. Shall submit a report of his or her activities at Executive Board meetings.
        7. Shall be responsible for attending all executive board and regular meetings, unless prior notice is given, and is excused by, the SGA advisor and president.
        8. Shall participate in at least twelve (12) events during a semester.

Section 1.4 PRESENTATION:

      1. The President shall be the primary representative of the SGA. However, any member of the Executive Board may represent SGA in matters requiring an executive officer.
      2. The President or Executive Vice President shall approve check request forms for SGA.

 

ARTICLE IV
SENATORS

Section 1.1 Membership Qualifications

      1. Any credit seeking student possessing a high school diploma or equivalent and possessing a 2.25 GPA at the time of elections, may be elected Senator at Large. If GPA falls below 2.25, the student will be relieved of his or her duties.
      2. The Student Government Advisor will check the GPA of elected officers and senators at the beginning of each semester.
      3. Senators will be made up of elected and appointed members of the student body.
      4. When Senator positions are available following elections, any student of the college who has a GPA of 2.25 or greater, and has served at least two SGA meetings is eligible for a Presidential appointment to a Senator position, pending Senate confirmation.
      5. Representation from the general BCC student body will not exceed the ratio of one student for every 300 students or portion thereof of students registered for classes by the 10th day count of the fall semester.

Section 1.2 Powers and Duties

      1. Senators-at-Large
        1. Shall attend all SGA meetings. Senators who miss two (2) consecutive or three (3) non-consecutive meetings are subject to removal from office, as outlined in the by-laws, unless excused in advance by the SGA President.
        2. Shall attend all assigned committee meetings unless excused by the committee chair.
        3. Shall participate in no less than eight (8) events during a semester.
        4. Shall serve on the committee designated by the Executive Vice President.
        5. Shall upon request submit a report to SGA about committee meetings.
        6. Shall represent the interests of the ASBCC through actions and services.

 

ARTICLE V
CLUB REPRESENTATIVES

Section 1.1 An officer of a club or a member designated by the club may be their official representative to the SGA.

Section 1.2 A person may represent multiple clubs provided that they are a designated representative or officer of each club.

Section 1.3 Executive Board members may not be the designated representative for clubs at meetings

Section 1.4 Each club shall submit a list of officers and approved representative(s) to the SGA Vice President of Communications by the start of the semester or two (2) weeks after club formation.

Section 1.5 Clubs will have one (1) vote at SGA meetings.  If club is not present, they will lose their vote for that meeting.

Section 1.6 A representative from each club must attend every SGA meeting.  A club representative may not miss two (2) consecutive SGA meetings. If this occurs the club’s budget will be frozen. 

      1. Excused absences may be granted from individual meetings or for a semester by the Associate Dean of Student Activities and Campus Programs in advance.

 

ARTICLE VI
COUNCILS AND COMMITTEES

Section 1.1 Campus Activities Board (C.A.B)

      1. Purpose
        1. To provide a larger involvement in campus life and leadership skills to chairs and members, while planning and facilitating student events. The Campus Activities Board shall sponsor and coordinate educational, cultural, and social activities for the benefit of day and evening students of Burlington County College throughout the year.
      2. Membership
        1. Vice President of Programming will act as the Chairman of this committee.
        2. Programming Board and Committee Chairs
          1.  Assigned by the Vice President of Programming.
          2. Appointed Senators.
          3. Any member of the college community may volunteer their services to this committee.
      3. Meetings
        1. Shall hold meetings bi-weekly, unless otherwise directed by the Vice President of Programming.
        2. All appointed Senators must attend committee meetings.
        3. Programming will be the function of the Student Activities Office in conjunction with interested students in the event the Campus Activities Board is not functioning.

Section 1.2 Finance Committee

      1. Purpose
        1. The Finance Committee shall recommend the allocation of funds to all sanctioned clubs and organizations, subject to the approval of the college Vice-President of Financial and Administrative Services.
      2. Membership
        1. Executive Vice President will act as chair of this committee.
        2. Associate Dean of Student Activities and Campus Programs or his/her designee.
        3. Public Events Committee Chairperson or his/her designee.
        4. Four (4) students, who are not members of any BCC club or organization, shall be appointed by Executive Vice President and approved by Executive Board.
      3. Meetings
        1. The Finance Committee shall hold one (1) meeting at the start of the fall semester in order to review budgets for the year.
        2. The Finance Committee shall hold monthly meetings in the spring semester, dates to be determined at the meeting in the fall semester.
        3. The Finance Committee shall hold one (1) Instructional Budget meeting for clubs and organizations by March.
        4. The Finance Committee shall accept budget requests and justifications from clubs and organizations by First Tuesday in April.

Section 1.3 Student Concerns Committee

      1. Purpose
        1. To provide an avenue for students to voice concerns and opinions, to work to improve student life through addressing concerns in an effective manner, and to advocate for students.
      2. Membership
        1. Vice President of Student Concerns will act as Chairman of this committee.
        2. Chairs are to be appointed by Vice President of Student Concerns.
        3. Appointed Senators
        4. Any member of the college community may volunteer their services to this committee.
      3. Meetings
        1. Shall hold meetings bi-monthly with additional meetings held as needed or as directed by the Vice President of Student Concerns.
        2. All appointed Senators must attend committee meetings.

Section 1.4 Fundraising Committee

      1. Purpose
        1. To support and to facilitate fundraising initiatives for the Student Government Association as well as offering project ideas to clubs and other campus organizations on behalf of the Burlington County College student body.
      2. Membership
        1. The Executive Vice President will act as chairman of this committee.
        2. Chairs are to be appointed by the Executive Vice President.
        3. Appointed Senators.
        4. Any member of the college community may volunteer their services to this committee.
      3. Meetings
        1. Meetings will be held at a minimum of once a month unless otherwise directed by the Executive Vice President. Additional meetings will be held as needed based on the progress of fundraising tasks.
        2. All appointed Senators must attend committee meetings.

 

Section 1.5 Service Committee

      1. Purpose
        1. To provide support services to the communities within Burlington County, as well as to the college community. To identify the needs of the people, and find avenues with which to meet those needs, and to promote the spirit of volunteerism in the college community.
      2. Membership
        1. The Vice President of Communications will act as the Chairman of this committee.
        2. Any club or individual acting on behalf of a club may become members of this committee.
        3. Appointed Senators.
        4. Any member of the college community may volunteer their services to this committee.
      3. Meetings
        1. Meetings will be held at a minimum of once a month unless otherwise directed by the Vice President of Communications. Additional meetings will be held as needed based on the progress of service efforts.
        2. All appointed Senators must attend committee meetings.

 

ARTICLE VII
AMENDMENTS

Section 1.1 Procedure

      1. A Senator proposing an amendment must provide written documentation, of said amendment, to the Executive Board at least one (1) week prior to the proposal.
      2.  The proposed amendment must be introduced at a regular meeting of the SGA by one of the senators, and copies of the proposed amendment shall be distributed to all members of the SGA.
      3. At the next meeting, after the introduction of the amendment, the SGA shall vote to approve or reject it.
      4. If approved by the SGA, the proposed amendment shall be publicly posted, on the SGA bulletin board, at least one week prior to vote.
      5. The ASBCC will vote on the proposed amendment within two (2) weeks of the posting date.
      6. Only Executive Board Officers, excluding the President, elected senators and elected club representatives will vote on issues.

 

ARTICLE VIII
RATIFICATION OF CONSTITUTION

Section 1.1 PROCEDURE

      1. The proposed document shall be presented to the President of the College for review and approval.
      2. Ratification shall be proposed and voted on at a special meeting of the ASBCC called by the SGA.
      3. The Constitution shall be declared ratified after having been approved by a two-thirds (2/3) majority vote of all ASBCC member present at the ASBCC meeting.
      4. The Election Committee shall supervise such voting and judge the returns.
      5. The ratified Constitution shall be presented to the Board of Trustees, if necessary.
      6. The new Constitution shall take effect upon ratification.

 

Approved, Signed, and Dated by BCC President
Date ratified by the ASBCC, _____________